This Is A 6 Step Process – Please Make Sure To Review All Steps
For those not familiar with VPN & Two Factor Authentication, Please request assistance from your University IT Staffing
Step 1: Reset Your Gatorlink Password (Returning Users Only)
- Contact the UF Helpdesk by calling 352-392-4357. You will need your UFID (which was previously provided via email) and they will ask a few questions for verification. You’ll then receive a verification code to reset your password.
- Do not delay to contact the UF Helpdesk as long wait times can exist with high call volumes and the start of the UF fall term
- Once you receive your verification code go to http://login.ufl.edu/
- For more information, if needed, see here: http://identity.it.ufl.edu/process/gatorlink/
Step 2: Enroll In Two-Factor Authentication & Connect Via VPN To Access ENGINE
Enroll in Two-Factor Authentication – See additional attached PDF for instructions and be sure to select “UF GATORLINK ENROLL” when signing up.
You will need to log into the VPN you downloaded to access the ENGINE website with your Gatorlink username and password.
If you do not have the VPN software on the computer, download the Gatorlink VPN software at https://net-services.ufl.edu/provided-services/vpn/clients/ which also walks you through the process. Note: You will need administrative rights to your device or have your IT/Computer services department help with the process.
- Choose which operating system you have and follow the installation instructions (this is where administrator rights are needed). You will be redirected to the University of Florida Anyconnect VPN Clients page.
- Once the VPN client is installed via this page, you must type “vpn.ufl.edu” in the “Connect To” If you have any difficulties contact the UF Computing Help Desk at 352-392-4357 or via email at helpdesk@ufl.edu
PC Users: Once you’ve installed the VPN software, there will be an icon on the bottom task bar over near the date and time in the lower left hand corner. Click on it and in the pop-up box type ‘vpn.ufl.edu’ into the ‘Connect to’ area; then, click ‘connect’. You will be asked to enter your Gatorlink credentials.
Mac Users: After you’ve installed the VPN software, go to the Applications File under Finder, click on the Cisco File, and then double click on the Cisco AnyConnect Secure Utility Client. The first time you connect you should enter vpn.ufl.edu, then you will have to enter your Gatorlink credentials.
Step 3: Logging Into ENGINE
You will need to log into the ENGINE website to create a user profile in order to upload and download files to/from the website.
- Log into the VPN software and proceed to: https://engine.eng.ufl.edu/participate/institutions/upload-student-data/
- This will bring up a log in screen where you will login with your Gatorlink username and password
- Your user profile will automatically be created when you log into ENGINE the first time
- Successfully logging in will take you to a page like this:
Step 4: Notify UF Staff
After you have logged into the website, please email Krista Smith at kristasmith@ufl.edu. UF will then update your user profile on the website. Once updated, Krista will send you an email to let you know you can upload your data.
Step 5: Upload Student Data – August 5 to August 23
- Log into the VPN and log into ENGINE at eng.ufl.edu/wp-admin/ which will redirect you to the dashboard.
- Go to the ENGINE site by clicking the ENGINE button on the top left of your screen. Navigate to the Student Data Upload Form or select this link: https://engine.eng.ufl.edu/participate/institutions/upload-student-data/
- You should then be on a webpage that looks like the one below where you will select Browse under the Upload Load Your File section.
- Select the ENGINE file from your computer and please insure the file is titled with your institution name. Once the file is selected, uploaded, and submit is selected on the form above, your screen should look like the image below.
Step 6: Download ENGINE Database File – August 30 to September 30
You will need to log into the VPN and ENGINE to be able to securely download the ENGINE Database File.
- Log into the VPN first then log into ENGINE repeating the previous steps used.
- Processed to https://engine.eng.ufl.edu/participate/institutions/download-student-data/ to download the ENGINE database.
- Select the orange Download Database button and you will have the option to save or view the ENGINE database file.
- A second ENGINE file will be available for those who opted for the optional Master’s student data collection
Troubleshooting Tips:
If you try to log into the ENGINE website and you get a forbidden error message please try the following:
- Make sure you are logged into the VPN
- Clear your cookies/history in the web browser you are using.
- Seek assistance from you University IT Staff