Data Collection

Member institutions should gather their own institution lists in compliance with FERPA and local institution policies. In general, students must “opt in” to participate.

Suggested Procedure

  • Contact all junior/senior/Masters engineering students with a 3.0+ cumulative undergraduate GPA (institutions can use their own discretion of requesting information from students below the 3.0 GPA threshold). It is optional to collect Masters student information. See the sample email message below for a guide.
  • Create an online form for students to self-enter their information.  Here is a sample of the UF Herbert Wertheim College of Engineering online form.
  • All fields in the online form must be identical to the 2017 ENGINE Download Template.
  • Be sure to monitor who responds and send 6-8 timely email reminders over the course of the summer for several weeks/months to those who do not respond.
  • Compile your student information into one Excel or CSV file for upload to ENGINE in mid to late August. Please only upload one comprehensive list. ENGINE will not accept multiple lists.
  • Student data should be collected April 3 through September 1 (after final spring 2017 grades through April/May/June).

Sample Message

Dear FIRST NAME LAST NAME:

Annually the College of Engineering at YOUR INSTITUTION receives a variety of requests from institutions across the U.S. regarding our junior, senior, and Masters level engineering students. The requests primarily take place during the fall term and involve the promotion of any or all of the following: fellowship opportunities, Ph.D. programs, funded campus visits, summer research internships, Master’s programs, application fee waivers, research symposium invitations, new scholarships, online graduate degrees, graduate recruiting events and other academic endeavors. YOUR INSTITUTION has joined the Engineering National Graduate Institutional Name Exchange (ENGINE). This engineering national consortium was formed for the sole purpose of assisting students to be recruited to graduate school. More than 160 U.S. engineering institutions have been invited to participate.

We recommend you participate in ENGINE. The following website lists the invited and participating institutions, https://engine.eng.ufl.edu/invited-institutions.  To do so, simply take 30 seconds to complete this brief online form granting your permission and release of a few basic fields of information to other U.S. institutions.

ADD YOUR WEBSITE LINK HERE

Sincerely,

YOUR NAME
YOUR TITLE
YOUR INSTITUTION

Download 2017 ENGINE Download Template.