Member institutions should gather their own institution lists in compliance with FERPA and local institution policies. In general, students must annually “opt-in” to participate.
Suggested Procedure
- Contact all junior/senior/Master’s engineering students with a 3.0+ cumulative undergraduate GPA (institutions can use their own discretion of requesting information from students below the 3.0 GPA threshold). It is optional to collect Master’s student information. See the sample email message below for a guide.
- Create an online form for students to self-enter their information. Here is a sample of the UF Herbert Wertheim College of Engineering online form.
- All fields in the online form must be identical to the 2024 ENGINE Download Template.
- Be sure to monitor who responds and send 5+ timely email reminders over the course of the summer for several weeks/months to those who do not respond.
- Recommendations to increase your student participation in ENGINE can be found in the ENGINE Zoom Meeting Slides under FOR MEMBERS in top right corner of ENGINE homepage.
- Compile your student information into one Excel or CSV file for upload to ENGINE in August. Please only upload one comprehensive list. ENGINE will not accept multiple lists.
- Student data should be collected April 1 through August 23 (after final spring 2024 grades through April/May/June, if possible).
Sample Message
Dear FIRST NAME LAST NAME:
Annually the College of Engineering at YOUR INSTITUTION receives a variety of requests from institutions across the U.S. regarding our junior, senior, and Masters level engineering students. The requests primarily take place during the fall term and involve the promotion of any or all of the following: fellowship opportunities, Ph.D. programs, funded campus visits, summer research internships, Master’s programs, application fee waivers, research symposium invitations, new scholarships, online graduate degrees, graduate recruiting events, webinars and other academic endeavors.
ENGINE is the Engineering National Graduate Institutional Name Exchange. This engineering national consortium was formed for you to be recruited for graduate school from a varying list of engineering and computer science Schools, Colleges and Universities across the U.S.
We recommend you participate in ENGINE. The following website lists the invited and participating institutions, https://engine.eng.ufl.edu/invited-institutions. To do so, simply take 30 seconds to complete this brief online form granting your permission and release of a few basic fields of information to other U.S. institutions.
Please note that once the 2024 ENGINE Database is released to ~80 Universities & Colleges of Engineering, it cannot be retrieved as it spreads to various graduate student recruiting databases at each institution.
ADD YOUR WEBSITE LINK ONLINE FORM SIGN-UP HERE
Sincerely,
YOUR NAME
YOUR TITLE
YOUR INSTITUTION
Download 2024 ENGINE Download Template.
Sample Unsubscribe Message
Attached is a PDF file of a sample unsubscribe message that you can use or modify for any of your students that ask to be removed from the 2024 ENGINE Database.